Upskill for the career you love today! Call us on 1300 009 924
For employees undertaking a Traineeship we have compiled list of roles and responsibilities for the key stakeholders involved in the process: Employers, Trainees,  Australian Apprenticeship Centres, State Training Authority and the Registered Training Organisation (Upskilled). For more information you can download the Supervisors Information Pack.

Roles and Responsibilities of the Employer

  • Provide access to, full range of facilities/tools/work and other staff to complete the traineeship requirements
  • Provide the trainee with worker's compensation insurance coverage
  • Ensure OH&S regulations are applied to the trainee
  • Provide annual and other leave entitlements
  • Provide superannuation in accordance with relevant legislation or award or workplace agreements
  • Endorse the training plan/record with the RTO and trainee
  • Ensure trainees are allocated paid time to attend or complete training activities provided by the RTO
  • Monitor the trainee's progress at work
  • Ask for progress reports from the trainee at least monthly and view the training plan/record or USP
  • Liaise with the RTO regarding the trainee's participation and attendance in formal training
  • Discharge obligations as specified in the training contract
  • Liaise with AAC in regard to any changes of circumstances with the trainee or the workplace
  • Confirm workplace competency with the RTO as required
  • Read the student information pack which outlines the conditions and policies of the training provided by Upskilled
  • If the trainee is under 18 a parent or guardian must co-sign the training contract
  • Provide a supportive communication mechanism for trainees
  • Provide mentoring support in the workplace for trainees

Record Keeping - retain the following:

  • Training contract approval letter
  • Employer's copy of the training contract
  • Records of time worked and wages paid to the trainee
  • A copy of the award or workplace agreement under which the trainee is employed
  • Employer's copy of the training plan/record
  • Information received on trainee attendance at RTO's training sessions, if applicable
  • Results of formal training undertaken by the trainee

Roles and Responsibilities of the Trainee

  • Be open to learn new things and enjoy the learning journey
  • Accept lawful instruction given by you in regard to work, training and instruction in the workplace
  • Attend/participate in the formal training process, be it face to face sessions or online activities
  • Abide by the policies and procedures outlined in the Upskilled Student Handbook
  • Complete tasks, assessments, assignments, etc. that are set by the RTO
  • Keep and update progress on either a copy of the training plan/record or Upskilled Student Portal and produce/show it to you upon request
  • Notify you or the RTO if they are going to be late or absent from work or training
  • Notify you or the RTO of any change to personal details such as address, name, etc.
  • Abide by OH&S regulations
  • If the trainee is under 18 a parent or guardian must co-sign the training contract

Roles and Responsibilities of The Australian Apprenticeship Centre (AAC)

  • AACs assist employers, apprentices and trainees to establish apprenticeships and traineeships and apply for Australian and State Government financial incentives, subsidies and concessions
  • Advise trainees and employers of their rights, responsibilities and the administrative requirements of the contract
  • Provide advice on the range of traineeships available and the qualifications available
  • Conduct traineeship eligibility test and assist with the application process
  • Assist employers seeking to recruit a trainee
  • Register the training plan with STAs
  • Facilitate training contract approval process
  • Provide information on funding and incentive payments
  • Support the employer and trainee with information about any changes to the programs
  • If the trainee is under 18 a parent or guardian must co-sign the training contract

Roles and Responsibilities of the Registered Training Organisation (RTO)

  • Develop a training plan/record for the trainee in consultation with the employer
  • Provide a copy of the training plan/record to the employer and trainee
  • Provide formal training and assessment activities of the traineeship
  • Provide training attendance records for employers as requested
  • Process and assess any applications for RCC or RPL
  • Ensure traineeship is competency based
  • Liaise with the employer to confirm workplace competence
  • Offer flexible training arrangements to the trainee and employer that suit the identified need
  • Issue certificates for qualifications based on the AQF once requirements are met
  • Issue statements of attainment for trainees who may not complete the whole qualification
  • Conduct all RTO operations to the NVR standards of registration
  • If the trainee is under 18 a parent or guardian must co-sign the training contract
  • Proved a child safe environment for trainees under the age of 18

Roles and Responsibilities of the State Training Authority (STA)

  • Administration of traineeships
  • Ensuring the best quality of education and training standards are maintained
  • Advising and assisting employers and trainees
  • Assessing, approving, administering and registering training contracts between trainees and employers
  • Approving RTOs to deliver to trainees, in some states and territories
  • Monitoring trainee training arrangements
  • Issue certificates to trainees who successfully complete the traineeship, different from the RTO certificate
  • Carry out spot site or training checks at employer or RTO locations
  • Survey trainees in regard to the traineeship

Was this answer helpful?


Enquire now

Start your next course with Upskilled. Enter your details in the form below.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.