For employees undertaking a Traineeship we have compiled list of roles and responsibilities for the key stakeholders involved in the process: Employers, Trainees,  Australian Apprenticeship Centres, State Training Authority and the Registered Training Organisation (Upskilled). For more information you can download the Supervisors Information Pack.

Roles and Responsibilities of the Employer

  • Provide access to, full range of facilities/tools/work and other staff to complete the traineeship requirements
  • Provide the trainee with worker's compensation insurance coverage
  • Ensure OH&S regulations are applied to the trainee
  • Provide annual and other leave entitlements
  • Provide superannuation in accordance with relevant legislation or award or workplace agreements
  • Endorse the training plan/record with the RTO and trainee
  • Ensure trainees are allocated paid time to attend or complete training activities provided by the RTO
  • Monitor the trainee's progress at work
  • Ask for progress reports from the trainee at least monthly and view the training plan/record or USP
  • Liaise with the RTO regarding the trainee's participation and attendance in formal training
  • Discharge obligations as specified in the training contract
  • Liaise with AAC in regard to any changes of circumstances with the trainee or the workplace
  • Confirm workplace competency with the RTO as required
  • Read the student information pack which outlines the conditions and policies of the training provided by Upskilled
  • If the trainee is under 18 a parent or guardian must co-sign the training contract
  • Provide a supportive communication mechanism for trainees
  • Provide mentoring support in the workplace for trainees

Record Keeping - retain the following:

  • Training contract approval letter
  • Employer's copy of the training contract
  • Records of time worked and wages paid to the trainee
  • A copy of the award or workplace agreement under which the trainee is employed
  • Employer's copy of the training plan/record
  • Information received on trainee attendance at RTO's training sessions, if applicable
  • Results of formal training undertaken by the trainee

Roles and Responsibilities of the Trainee

  • Be open to learn new things and enjoy the learning journey
  • Accept lawful instruction given by you in regard to work, training and instruction in the workplace
  • Attend/participate in the formal training process, be it face to face sessions or online activities
  • Abide by the policies and procedures outlined in the Upskilled Student Handbook
  • Complete tasks, assessments, assignments, etc. that are set by the RTO
  • Keep and update progress on either a copy of the training plan/record or Upskilled Student Portal and produce/show it to you upon request
  • Notify you or the RTO if they are going to be late or absent from work or training
  • Notify you or the RTO of any change to personal details such as address, name, etc.
  • Abide by OH&S regulations
  • If the trainee is under 18 a parent or guardian must co-sign the training contract

Roles and Responsibilities of The Australian Apprenticeship Centre (AAC)

  • AACs assist employers, apprentices and trainees to establish apprenticeships and traineeships and apply for Australian and State Government financial incentives, subsidies and concessions
  • Advise trainees and employers of their rights, responsibilities and the administrative requirements of the contract 
  • Provide advice on the range of traineeships available and the qualifications available
  • Conduct traineeship eligibility test and assist with the application process
  • Assist employers seeking to recruit a trainee
  • Register the training plan with STAs
  • Facilitate training contract approval process 
  • Provide information on funding and incentive payments
  • Support the employer and trainee with information about any changes to the programs
  • If the trainee is under 18 a parent or guardian must co-sign the training contract

Roles and Responsibilities of the Registered Training Organisation (RTO)

  • Develop a training plan/record for the trainee in consultation with the employer
  • Provide a copy of the training plan/record to the employer and trainee
  • Provide formal training and assessment activities of the traineeship
  • Provide training attendance records for employers as requested
  • Process and assess any applications for RCC or RPL
  • Ensure traineeship is competency based 
  • Liaise with the employer to confirm workplace competence
  • Offer flexible training arrangements to the trainee and employer that suit the identified need
  • Issue certificates for qualifications based on the AQF once requirements are met
  • Issue statements of attainment for trainees who may not complete the whole qualification
  • Conduct all RTO operations to the NVR standards of registration
  • If the trainee is under 18 a parent or guardian must co-sign the training contract
  • Proved a child safe environment for trainees under the age of 18

Roles and Responsibilities of the State Training Authority (STA)

  • Administration of traineeships
  • Ensuring the best quality of education and training standards are maintained
  • Advising and assisting employers and trainees
  • Assessing, approving, administering and registering training contracts between trainees and employers
  • Approving RTOs to deliver to trainees, in some states and territories
  • Monitoring trainee training arrangements
  • Issue certificates to trainees who successfully complete the traineeship, different from the RTO certificate
  • Carry out spot site or training checks at employer or RTO locations
  • Survey trainees in regard to the traineeship